The procedures for board meetings determine how discussions are conducted and which decisions are made at a board session. The majority of these meetings are conducted remotely, so it is important to have clear guidelines for board meetings in place to ensure all members are on the same page.

First, send the agenda to all members. Include any relevant documents, like an annual financial report for the company or projections. This will allow the members to fully prepare for the meeting and provides them with the information they require to make a well-informed decision about any topic.

During the meeting members are encouraged to raise their hands prior to making remarks or asking questions. However, they should be aware of their time and avoid asking questions which already have been answered by the board pack. This will help save time.

The Chairman and the majority of Directors in the meeting must agree to any discussion that is that are not included on the agenda. Moreover, any resolution shall be ratified through a vote of Directors present at the meeting. If there is an equal number of votes, the Chairman will have a casting vote.

The vote takes place when a member makes a statement, and the chair confirms that there is a majority of people in the room. (This is usually a certain https://boardmeetingapps.blog/how-you-can-create-and-run-better-meetings-with-boarddocs/ percentage according to the laws of the state). The chair announces that the motion “dies due to the absence of a 2nd”. If it is necessary to vote during the meeting, it's typically done by the chair who restates the motion and requests affirmative votes first, followed by negative votes before declaring the results.